Business Development Partner Guide
A business development partner introduces new clients to Ndaya Chauffeurs and earns commission on what those clients book. You do not drive, book or take payments from clients: Ndaya does that. You register the companies and people you introduce, and the portal tracks your clients, commission, invoices and payments.
The screens below show the portal in English with sample data, with amounts hidden. The portal itself is available in your language.
At a Glance
Register and get approved
Name, email and password, then verify your email.
Your name, email and phone.
Your address and contact details.
Read them in the portal and accept.
Your ID or company registration, and KRA PIN.
Ndaya verifies and approves you.
Introduce clients and get paid
Each company or person you introduce.
Sign-ups through it become your leads.
Ndaya links the client to you.
On each completed booking.
The portal prepares your invoice.
Payment and tax certificate in the portal.
Before You Start
Also have ready an email address you check. Files can be PDF, JPEG or PNG, up to 5 MB each.
| Item | For | Needed? |
|---|---|---|
| National ID or passport (or your company's registration) | You | Required |
| KRA PIN certificate | You | Required |
| Your physical address and phone number | Your profile | Required |
How You Earn
Part A
Go to portal.ndayachauffeurs.com and choose Create an account. Enter your name, email and a password of at least 12 characters, then open the email "Verify your email" and click the link.
Until you click the link in the email, you only see the verification page. You can ask for a new link there.
Choose Become a partner and pick A business development partner (I introduce clients and earn commission). Enter your name (or your company's name), email and phone number.
Start your application
The Application page lists everything still needed, with a link to each: your profile, the partner terms and your documents. It updates as you go.
Open Edit profile: your physical address, and your name and role as the contact person. If you registered a company, add its registration number.
Open Partner terms from the checklist. Read them, tick the box and press Accept the terms. Ndaya records who accepted, when, and the version. You can read them again at any time.
If Ndaya changes the terms, you are asked to accept the new version before you can register leads or invoice again.
Under Documents, upload your National ID or passport (or your company's registration) and your KRA PIN certificate. Ndaya checks each one and marks it verified.
When the checklist is complete, add a message if you like (for example the sectors or areas you work in) and press Submit for review. You get an email confirming that Ndaya received it.
Ndaya verifies your documents and approves you, and tells you by email and in the portal. The portal then opens on your partner overview.
Part B
Under Leads, register each company or person you introduce: name, contact person, email or phone, what they need and how often. Register a lead before you introduce it, and only with their permission to share their details.
The portal refuses existing Ndaya clients and companies another partner has registered, including under a different spelling.
Your referral link is at the top of the Leads page, with buttons to copy it or share it by WhatsApp or email. When someone opens it and creates a Ndaya account, they become your lead automatically, with the same checks as a lead you type in.
Each lead shows where it stands: Submitted, Accepted · reserved (with the date the reservation ends), Contacted, Quoted, Won · now a client, Lost or Rejected (with Ndaya's reason). You are reminded before a reservation ends.
When a lead books, Ndaya links the client to you. My clients shows each client, the date the link started and ends, and their bookings at the price the client pays. You never see passenger or trip details.
Commission shows what is pending (booked, not yet travelled), what is ready to invoice (completed), what you have already invoiced, and every booking with its commission. Cancelled bookings earn nothing.
When commission is ready, press Submit invoice to Ndaya. The portal prepares a printable invoice with the withholding tax worked out. You can add your own invoice number and file. Each booking can be invoiced once only.
Ndaya reviews the invoice, approves it and pays it through its Finance team. The payment, with its reference, appears on the invoice and on the Commission page, followed by the KRA withholding tax certificate to download.
The portal works on any phone. On a phone the portal offers to add itself to your home screen so it opens like an app:
Tap Not now to hide the banner for 30 days. Tap ☰ (top left) for the menu; Sign out is at the bottom of it.
Notifications
You are told in the portal (the bell, top right) and by email. Emails name the reference and link to the right page; your details stay behind the sign-in.
| When | You receive |
|---|---|
| You submit your application | Confirmation that Ndaya received it |
| Your application is decided | Approval, or the decision and the reason |
| Ndaya decides on a lead | Accepted, or rejected with the reason |
| A lead's reservation is about to end | A reminder before it ends |
| A client is linked to you | The client and the start of the link |
| Ndaya decides on your invoice | Approved, or rejected with the reason |
| Your withholding tax certificate is ready | A link to download it |
| Someone signs up through your referral link | The new lead, or why it could not be added |
If Something Looks Wrong
| You see | Why, and what to do |
|---|---|
| "Read and accept the partner terms" | Open Partner terms from the checklist and accept them. Until you do, you cannot submit, register leads or invoice. |
| A lead is refused as an existing client | That company or person already works with Ndaya, so it cannot be registered. Ndaya does not say who. |
| A lead is refused as already registered | Another partner registered it first. |
| Nothing is ready to invoice | Commission becomes ready once the trip is completed. |
| A deduction on my invoice | A booking you invoiced before was cancelled or reduced; the difference comes off the next invoice. |
| "We could not load this from Ndaya just now" | One of Ndaya's systems could not be reached for a moment. Try again later; nothing is lost. |
Ready to Partner With Ndaya?
